Note: This page is in the process of being updated. Please check back soon for the newest information.
In conjunction with CDC Recommendations, we strongly encourage faculty, staff, or students who are not feeling well to stay home until you are free from fever or symptoms of acute respiratory illness. If you have questions please contact Student Health Services.
If you suspect you might be infected with the COVID-19 virus, call your doctor’s office, urgent care, or the emergency room for advice on whether you should seek medical attention. To minimize the risk of spreading infection, medical facilities want to ensure that they are prepared before you arrive to seek treatment.
If you have tested positive or been directly exposed to someone that has tested positive for COVID-19, please isolate yourself from others immediately and seek advice from Student Health Servicess or your doctor. You must isolate for no less than 14 days before returning to campus.
The CDC notes that people with COVID-19 can stop isolating themselves when they’ve been fever free for 72 hours – that is three days after the fever ends. Please note: This is without the use of fever-reducing medication. The fever-free state should accompany an improvement in respiratory systems, such as coughing and shortness of breath, and should be at least seven days from the onset of initial symptoms.
To support the overall health of our community, we request that any student that tests positive for COVID-19 AND who has been to campus in the previous month, notify CGU Human Resources, firstname.lastname@example.org.
Most people with respiratory infections like colds and the flu will have mild illness and can get better with appropriate home care (rest, drink plenty of fluids, take over-the-counter and flu medications). If symptoms worsen or last more than a week, if you are pregnant, or if you have a weak immune system or other medical problems, call your doctor right away.
- CALL ahead of time to discuss your symptoms. This allows you to receive the advice you need by phone. By avoiding a visit to a healthcare facility, you protect yourself from getting a new infection and protect others from catching an infection from you.
- If you do visit a healthcare facility, put on a mask to protect other patients and staff.
- It is recommended that you seek medical care for serious symptoms, such as: difficult breathing, can’t keep fluids down, dehydration, confusion, other serious symptoms.
- People with potentially life-threatening symptoms should call Campus Safety at 909-607-2000 or 911. If possible, put on a face mask before emergency medical services arrive.
Yes. We understand that the uncertainties surrounding Coronavirus may be causing stress among students for a variety of reasons. You are encouraged to contact Monsour Counseling and Psychological Services for resources and help. In addition, Campus.Health, a new online telehealth option, provides an easy and free service for students to receive quality medical and mental health care online or on their phones, anytime and anywhere students seek it.
CGU has transitioned to remote operations. Currently, all buildings are locked and are not available for student use. If you believe you have an urgent need to be on campus, please contact your program coordinator to discuss your situation.
When the fall semester begins on August 31, campus access will be limited to students enrolled in in-person classes, faculty, and staff. If you need access to campus, please contact your program coordinator to discuss your situation. Learn more about plans for the Fall 2020 semester.
To serve students who need to speak with someone in person, all offices (Dean of Students, Student Life Diversity and Leadership, Registrar, Financial Aid and Student Accounts) will be available via phone, email and remote meeting (Zoom or Skype for Business) during normal business hours, 8:30 am – 5:00 pm. Staff will continue normal business processing to avoid interruptions to critical functions of the university.
Please contact the following offices relevant to your inquiry:
- Financial Aid
- Student Accounts
- Dean of Students
- Office of Disability Services
- Title IX Office
- Student Life, Diversity and Leadership
- Student Health Insurance
- International Services
The Student Health Services (SHS) clinic will reopen at the beginning of fall semester.
All CGU students have ongoing access to telehealth and teletherapy through Campus.Health, an easy and free service for students to receive quality care online or on their phones, anytime and anywhere students seek it. This resource has been expanded through August 2020, to provide uninterrupted support for our students through the summer months.
Please visit the Student Health Services (SHS) website for more information and regular updates.
- No non-essential appointments are being conducted at this time (i.e. physicals, paps, birth control consults, routine STI screening etc.)
- Providers are doing “phone encounters” for all other visit types including prescription refills and telephone advice for home self-care measures
Providers are available for travel clearance forms (not Study Abroad) to travel to your home country.
Our Student Health Services clinic is offering services through Campus.Health to all CGU students. This is an easy and free service for students to receive quality medical and mental health care online or on their phones, anytime and anywhere students seek it. Please see the following websites for additional topic specific resources:
Any enrolled Claremont College student.
24/7 medical or immediate therapy (talk to a mental health provider about anything, after-hours or on weekends).
It’s free. There is no cost to students.
Campus.Health will virtually assess symptoms and administer frontline care in a contained environment to limit the spread of illness. They will also give recommendations on need for testing vs. self-quarantine, and where to go if testing or further care is needed.
In an emergency, students should call Campus Safety at 909-607-2000 for assistance after hours and on weekends.
Higher Education Emergency Relief Funding (HEERF) was approved through the CARES Act by the U.S. Department of Education. After accepting our grant application, and based on the U.S. Department of Education’s formula, CGU received an allocation of $147,554 on April 21, 2020. The second allocation of CARES Act Funding, $147,553, was provided by the U.S. Department of Education to CGU on 5/12/2020.
As of July 2, 2020, a total of $295,107.00 of Emergency Financial Aid Grants have been distributed to students under Section 18004(a)(1) of the CARES Act.
Detailed information about CGU’s application, process, and distribution of CARES Act funds and other emergency funding can be found on the CGU CARES website.
Students are encouraged to review the general financial resources available on the Office of Financial Aid website and contact the office if you’d like to consider additional federal or private aid options. We also encourage you to contact Student Accounts to discuss payment plan options.
- Unemployment benefits are available to some California residents. For more information, click here.
- CalWORKs is a public assistance program that provides cash aid and services to eligible families that have a child(ren) in the home.
Tuition, Fees, and Costs
On May 15, the board of trustees, upon recommendation from CGU leadership, approved a resolution to leave tuition and fees flat for the 2020-2021 academic year; the previously announced increase in tuition and fees will not take effect.
CGU is a non-profit institution. All tuition and other revenues received are expended in fulfillment of our mission to educate graduate students and to fund research aligned with the university’s academic mission.
While student enrollment has increased over the past two years, the university has utilized the additional revenue for additional fellowship aid for students. Since the 17/18 fiscal year, our fellowship aid to students has increased from $10.2 million to $14.6 million in 19/20. Our fellowship aid budget for 20/21 has been increased again to $14.8 million.
During that same time period, operational expenses have continued to increase and the cost for our consortium services (including the library, campus safety, the student health services, etc.) has increased 3% a year. We are constantly looking for additional efficiencies, in order to keep student costs down.
To maintain the current student fellowship aid fund, the university is considering a variety of measures to reduce operational expenses, including compensation reductions in salary and benefits for faculty and staff. President Jessup has already requested to personally take a higher percentage reduction than any other faculty or staff member. Department budget cuts that do not impact the academic mission may also be implemented.
On May 15, the board of trustees, upon recommendation from CGU leadership, approved a resolution to leave tuition and fees flat for the 2020-2021 academic year; the previously announced increase in tuition and fees will not take effect.
It is important to note that the cost of providing online classes is no less than delivering in-person classes. Classes remain small, faculty costs are the same, and the university administrative support structure and infrastructure costs remain unchanged. CGU has invested in additional technology in order to support our online classes.
The university is committed to supporting students in the completion of their classes, qualifying exams, dissertations etc., and in working with students to find satisfactory substitutions for assignments and academic activities where necessary. Our commitment to providing a quality education remains steadfast, despite the circumstances created by the pandemic.
Academic & Professional Development
CGU’s fall semester will begin on August 31. CGU will implement an Online Flex option in which all classes will be conducted fully online except for labs, studios, practica, one-on-one tutorials, and research studies that require hands-on work and physical access to campus spaces. Eligibility for on-campus activity is subject to CGU approval and to CDC, state, and county health and safety guidance.
For more information, visit our student page for Fall 2020.
Students should check the CGU Class Schedule for more information about the format of each class. In general, all classes will be conducted fully online except for labs, studios, practica, one-on-one tutorials, and research studies that require hands-on work and physical access to campus spaces.
All course sites on Canvas will be published two weeks in advance of the start of the fall semester and will be populated at minimum with: syllabus, weekly readings and assignments, course assignments and assessments. Faculty are redesigning the third instructional hour around one more of the following: discussion (online/in person), quizzes (online), video instructional content, group activity (online/in person).
Faculty have agreed to provide remote access to all course activity, and most classes will be conducted completely online. Remote students will have full access to all the Canvas materials and group work will be conducted in a hybrid manner through a combination of in-person and zoom/telephonic means.
Honnold Library has done an extraordinary job to move all library services online. Please visit the website to see the array of electronic materials, scanning services, interlibrary loan service etc. that are available:
If you have any questions about technology, systems requirements, how to gain access to the internet including information about companies providing free internet services for a limited period, please visit the website for resources and contact information:
Equity in assessment means developing environments and systems in ways that provide students with what they need based on careful and systematic attention to the particulars of their situation. Under normal circumstances, assessment in graduate school is based upon the dual notions of competence and mastery, and it is not unusual for a student to take an incomplete or re-take an exam until mastery is demonstrated.
Our regular policy for grading in classes is that students may request a Satisfactory/Unsatisfactory (S/U) grade rather than a letter grade from the instructor. No special form is required. It is important to note that an S grade earns units but does not factor into your GPA. Students may also request an incomplete to receive additional time, but it should be noted that there may be federal aid and federal visa considerations to address in the case of incompletes on your record. Under pandemic conditions, our faculty are to be as flexible as is possible, and to determine the system of assessment that makes the most sense under the circumstances.
You should first discuss this directly with your professor; if you are unable to resolve the issue, you should then discuss the situation with the departmental chair or dean/director. If the matter cannot be resolved informally, CGU has policies and procedures through the Dean of Students office for resolving disagreements.
To learn more about transitioning to online classes and to get OIT assistance, visit the Academic Continuity for Students page on MyCGU.
Yes, all students taking CGU classes are eligible to receive a Satisfactory grade without any official approvals or authorizations needed from the Registrar’s Office. This should be arranged directly with your class instructor(s), and this can be changed until a final grade is assigned by your instructor. A Satisfactory grade at CGU is equivalent to a letter grade of B or above.
No, there is no university-wide limitation on the number of units or the percentage of classes that can be taken on a Satisfactory/Unsatisfactory basis, either overall or in a specific term. If you are concerned that your department or degree may have a restriction on classes with a Satisfactory grade, please contact your academic advisor or review your departmental student handbook.
Classes at the other Claremont Colleges use Sakai in the same way that CGU uses Canvas. If you are in a cross-registered class and do not have Sakai access, please contact the CGU Registrar’s Office at email@example.com.
Different departments are arranging different things for students taking qualifying exams while CGU is participating in remote learning. Please contact your department’s program coordinator to see what your department has arranged.
While CGU is requiring remote learning modes, both dissertation proposal defenses and dissertation defenses need to be done online using distance collaboration and conferencing methods. The requirement for students to be physically present with at least one dissertation committee member has been suspended at least through the end of the spring 2020 term. Dissertation defenses (final oral exams) are still an event for the broader academic community and will remain open to the public; you should submit a Request for Dissertation Defense Announcement form (available on the Registrar’s Form Index; send to firstname.lastname@example.org) and should include a Zoom or Skype for Business link which will be included in the public CGU Events Calendar.
Honnold/Mudd library is closed to all visitors. Electronic access to library materials is still available, and the library is working on providing access to printed borrowing materials. For current status and updates, visit the Honnold/Mudd library coronavirus page.
The Center for Writing & Rhetoric has numerous online programs that will support you to finish the semester strongly. Schedules and sign-ups can be found on our homepage at cgu.edu/write.
- Synchronous and asynchronous online writing consultations: schedule an online consultation at a specific time or submit a document for review and receive feedback in 3–7 business days.
- Drop-in online work groups: spend time with peers online reading, studying, and writing in facilitated, goal-driven work blocks every Wednesday evening and every Friday morning.
- Traditional writing groups: commit to meeting at regular intervals to stay motivated and goal oriented. We can help you form a new group or join an existing one.
- Online writing-intensive events, including Dissertation Bootcamp.
- PFF 530 and PFF 531 are fully online.
- You can make appointments with us using our Appointment Scheduler on the PFF website. You can make appointments for:
- General teaching support – creating resources for teaching, developing courses and lesson plans, learning assessment, building your own teaching portfolio (teaching philosophy, diversity statement, sample courses etc.)
- General learning support – strategies for managing your academic load while working from home, time and attention self-management strategies.
- If you are currently teaching and transitioning your classes to remote and online teaching, make an appointment with us.
- If you are facing challenges with managing your academic work for current coursework, we have set up a Help For Teaching Online page on the PFF website with links and resources.
You can speak with the teams at Preparing Future Faculty, who also help with learning and time self-management and learning strategies, as well as the team at the Center for Writing and Rhetoric who can help with any stage of the writing process, the development of at-home writing and research practices, and events or groups to help you dedicate time to your academic productivity.
The Career Development Office’s programming and services are still being offered online, including online appointments, webinars, and virtual events. Schedule an appointment and see our events in Handshake.
- Resume critiques by Zoom or email
- Interview preparation and practice by phone or Zoom
- Reviews of Handshake and LinkedIn Profiles through Zoom
- Career chats Tuesday 11–1 through Zoom
- Webinars/virtual events: Career Transitions, Negotiating Your Job Offer, Know Your Strengths, Career Pathways, Facebook Information session, and Negotiation Ask Me Anything.
Student workers, just as all employees, should be working remotely and coordinating with their supervisor. HR implemented new processes so that students report and receive approval for hours worked electronically. Contact HR if you have any questions.
All student workers scheduled to work through spring and summer semester will remain employed.
Student workers and employees need to switch to direct deposit as soon as possible. Contact HR with questions.
Students are encouraged to contact the International Advisors working in the Office of Student Life, Diversity & Leadership (SLDL). The SLDL staff provides immigration advise to students in F-1 and J-1 status; in addition to connecting students to registered student organizations, mentoring programs, and community resources. Students can reach the SLDL staff at email@example.com.
Your F-1 or J-1 status is not impacted by CGU’s decision to provide course delivery remotely. U.S. government agencies issued a temporary guidance regarding COVID-19 that allows you to maintain your F-1 or J-1 status while enrolled in more than one online course, both in the U.S. or abroad. In order to keep your F-1 or J-1 status, you must maintain full-time enrollment (8 units).
Students in this category are transferring from a U.S. institution to CGU.
If you are in the U.S., your SEVIS record will be activated after the add/drop deadline, and participation in the International Orientation (SEVIS Check-In). Students with an active SEVIS record are required to maintain full-time enrollment (8 units) at CGU, and can enroll in fully online or online flex courses.
If you have departed the U.S. and do not plan to return during the fall semester, your SEVIS record start date will be deferred to January 2021. Students with an initial SEVIS record are not required to maintain the 8-unit requirement.
Students in this category have not applied for or received an F-1 or J-1 visa.
A visa only allows you to enter the U.S. If you are not able to receive an F-1 or J-1 visa by August 31, your SEVIS record start date will be deferred to January 2021. Once the U.S. Embassies open, you can apply for a visa appointment with the updated I-20 or DS-2019.
Students with an initial SEVIS record, or no SEVIS record are not required to maintain the 8-unit course requirement.
No. International students who enter the U.S. on a tourist/visitor visa are bound to the regulations for that visa. B-1/B-2 visa holders are not allowed to enroll or attend courses in a degree-seeking program. Students in this situation will either need to exit and reenter the country on their F-1 or J-1 visa; or apply for a change status (if you do not have a valid visa).
Students interested in applying for a change of status are not eligible to attend courses, as they are still considered to be in B-1/B-2 status.
DHS issued a Global Level 4 Health Advisory. Non-essential travel to and from Canada and Mexico is restricted. In addition, non-U.S. citizens who traveled from Brazil, China, Iran, Italy, United Kingdom, Ireland, or the Schengen Areas in the last 14 days are banned from entering the U.S.
As an international student at CGU, it is your choice to remain in the U.S. during the COVID-19 pandemic. However, the nature of COVID-19 has caused countries to implement travel restrictions with very little notice, impacting one’s ability to leave or return to the U.S. If the U.S. decides to restrict travel into the U.S., CGU has no jurisdiction to petition your return. Students who travel abroad should complete CGUʻs Travel Registration form.
Students whose SEVIS record is ending and cannot find flights out of the U.S. must leave the U.S. or change their citizenship status. Students can contact their foreign embassy in the U.S. for advice, or consider applying for a change of status. Students in this situation should contact the SLDL Office at firstname.lastname@example.org.
If you plan to travel during the fall semester, we suggest you meet with the SLDL Team, or review the Centers for Disease Control (CDC), or Department of Homeland Security (DHS) websites for travel advisories.
Next, register your trip with CGU’s Risk Management team. Once the form is submitted, the SLDL Staff will provide an updated I-20 or DS-2019 via email. By registering your travel itinerary, CGU can contact you directly if there are emergencies or restrictions that will impact your return to the U.S.
Please take into account the following before traveling:
- Time zones vary by country and most professors are planning synchronous online courses. If this will be a hardship, please work directly with faculty to discuss course delivery options.
- Make sure your Form I-20 or DS-2019 has a valid travel signature. If you need a new travel signature, email email@example.com to have your document emailed to you. SLDL will not open the office for I-20 or DS-2019 pick-up.
- The SLDL Office does not recommend travel for visa renewal. U.S. Embassies and Consulate Offices are closed and not accepting visa renewal appointments. Without a valid visa, you will be unable to enter the U.S.
Yes. Students on an F-1 or J-1 visa must have an active passport while in the U.S. Please contact your foreign embassy in the U.S. to renew your passport.
If you must travel outside of the U.S., you will not be able to return to the U.S. without a valid passport and visa.
Students on an F-1 or J-1 visa can remain in the U.S. with an expired visa. Your status is maintained by your SEVIS record, not your actual visa.
Students who work on-campus should contact their supervisor to understand how these new protocols will affect their employment status. Students approved for CPT or OPT should discuss any changes with their site supervisor, as well as faculty advisor. If changes to your CPT or OPT placement occur, notify the SLDL Office to update your SEVIS record. Students on CPT or OPT do not have to change their employer address if they are completing their practical training remotely.
Summer graduates applying for OPT are recommended to apply before the October 21 deadline. The OPT application window for fall graduates is September 20, 2020–February 17, 2021. Students who have applied for OPT are not recommended to travel outside of the U.S.
Although access to the CGU campus is limited at this time, there are still ways for students to remain engaged through the Student Affairs Office, Academic Professional Development Offices, the Office of Student Engagement and the Shared Resources of the Claremont Colleges. For more information, please visit the websites above. Many of these offices are hosting virtual webinars, as well as holding individual appointments through zoom.
Visit CGUʻs Event Calendar at www.cgu.edu/events, or look out for the weekly Start Your Week with CGU newsletter emailed each Monday. In addition to the weekly events, this expanded newsletter will feature videos, news, and podcasts that can entertain and educate you and your family.
Students are encouraged to follow the social media pages of the Office of Student Life, Diversity & Leadership also known as the SLDL Office @studentlife.cgu and the Academic Professional Development @cguprofdevl Team for upcoming events and news. In addition, most academic schools have a social media account. For more information, please contact the academic department.
Student organizations play a vital role on our campus by highlighting the various academic, professional, and identify based perspectives of our student body. The SLDL Office oversees all registered student organizations including the Graduate Student Council. In addition to university student organizations, academic schools may have department specific student organizations. Contact the SLDL Office at firstname.lastname@example.org or your Department Coordinator to get involved, or start a new student organization.
If you need to get connected to campus resources but don’t know where to start, you can also contact the Office of Student Engagement at email@example.com for assistance.